Event delivery plan and guidance
Each event organiser should produce a written delivery plan and any related guidance, demonstrating its mitigations, how it plans to operate including responsibility for overseeing compliance, and any adaptations required.
Delivery plans should take into account that there are three variables of transmission. Each event will provide an assessment of the transmission risk that a return to Sport and Activity Outdoor Events represents based on three key variables:
- Droplet transmission and aerosol generation: The risk associated with each action in an activity based on duration and proximity of participants
PMF: All participants are kept at least 2m apart
- Fomite transmission: The risk associated with the handling and transfer of equipment in the activity
PMF:Any equipment used during group sessions is cleaned between users.
- Population: The number of participants likely to take part in the proposed activity plus known risk factors of participants with underlying health conditions or high-risk groups, who wish to participate
PMF:Maximum of 15 people. PAR-Q forms are used to identify any declared high-risk individuals
Based on this overall risk profile some sport and physical activity outdoor events will be lower risk than others and better suited to return to activity earlier with or without adaptation. For events reliant on third party owned or managed facilities, adherence to these government guidance should be worked out collaboratively.
Risk assessments should be completed in line with guidance from the Health and Safety Executive (HSE).
All events should ensure that they comply with the relevant national governing body safeguarding policies and Procedures and conduct a thorough risk assessment which should be included as part of the action plan.
Consideration needs to be given to children and young people under the age of 18 and vulnerable adults. Event organisers should commit to demonstrating to their normal licensing authorities that these principles are adhered to throughout the planning and delivery of the event.